Privacy Policy

1. Who we are

Kimit Academy ("Kimit", "we") runs the Kimit app and kimitacademy.com and is responsible for the information described here. Kimit Academy, Cairo, Egypt. [email protected].

2. What we collect

• Account: your name, mobile number, email address if you give one, and password. You sign in with your mobile number; sign-in and password reset codes are sent by SMS.
• Profile, as much as you choose to add: photo, job title, company, education, experience, skills, CV, city, date of birth and links such as LinkedIn or a portfolio.
• Learning: the courses and rounds you join, attendance, the lessons and recordings you watch and for how long, quiz and assignment results, certificates, XP and badges.
• Bookings: the sessions you book, cancel or move, and the version of the booking terms you accepted, with the time you accepted it.
• Payments: amounts, status and the payment provider's transaction reference. Card details are entered with Paymob, our payment provider; Kimit never receives your full card number. For a payment made at a branch or on a card machine, the receipt photo you upload, which an AI service reads to find the transaction number.
• Calls: when you join a 1-on-1 or peer call, the call room records who joined and when, so attendance, no-shows and refunds can be decided fairly. Kimit does not record the audio or video of calls.
• Community: posts, Moments, comments, questions, polls, reactions, follows, messages, the posts you hide and the members you block, and the reports you make or that are made about your content, with what Kimit decided.
• Device and app: device type, app version, a notification token and sign-in session details.
• Kimit Ambassadors: your application answers, your referral links and codes, the referrals and sales counted for you, your commissions and the payout details you give us.
• What you send us: messages, forms, job applications and applications to become a Trainer or a Training Partner.

3. Location

Kimit uses your location only when you choose to share it:

• City suggestion: your location is used to suggest a city. Only the city and country are saved to your profile.
• Saved places: if you save a place such as Home or Work and turn on perk alerts, Kimit uses the saved place, not your live location, to let you know when a Perk Partner offer opens nearby. You can turn this off at any time.
• Nearby venue invitations: if you agree, one approximate location and its time are shared with Kimit Academy staff so they can invite you to nearby venues. There is no continuous or background tracking. Nearby targeting expires after 24 hours, only your latest snapshot is kept, and you can remove it at any time. Giving the phone location permission alone does not share anything.

4. Go Beyond

Go Beyond · version v1 · in force since 3 November 2026

What the Go Beyond screens in the app say, word for word:

Your Go Beyond history

Go Beyond keeps the feelings you choose on the wheel, with the time you recorded them, on your Kimit account so you can see your day, week, month and overall history on any phone. Nobody else sees them: not other members, not instructors, not Kimit's team. A mentor sees them only if you choose to share, for the time you choose, and you can stop at any time. Go Beyond is for self-awareness and coaching. It is not a medical service and does not diagnose anything. You can export your history or delete all of it from Go Beyond → Privacy. Deleting your Kimit account deletes it too.

Sharing with your mentor

Your mentor will see only what you choose here, for the dates you choose, until the end date or until you stop sharing. Every time they open it, it is recorded, and you can see when in People with access. Your discoveries are never shared. Sharing is never needed for a session, and stopping does not affect your bookings. Anything your mentor already saw cannot be taken back.

5. How we use your information

• To run your classes, courses, bookings, calls and certificates.
• To take payments, make refunds and pay hosts their earnings.
• To decide attendance, cancellations, disputes and appeals under the policies in our Terms of Service.
• To keep the community safe: reviewing reports and posts, and restricting accounts that break the rules.
• To send you reminders and updates in the app, by SMS, WhatsApp or email. You can turn notifications off in your phone's settings, and we send marketing messages only with your consent.
• To understand how the app and website are used and improve them.
• To meet our legal, tax and accounting obligations.

6. Who can see what

• If you set your profile to private, no one else can open it, and your name is hidden on leaderboards and in comments.
• Your profile appears on the public website only if you switch "Show my profile on the web" on. That page shows your name, photo, headline, skills, Kimit certificates and follower count, never your phone, email, CV, links, experience or education. Members under 18 can't switch it on.
• Moments are public within Kimit. Posts, questions and polls you publish on the Community Wall are seen by members only. A member's first posts are read by Kimit's team before they show; after that, new posts may go live straight away (Terms of Service, section 6).
• Instructors see the students in their rounds, with attendance and the work they mark.
• A mentor sees your Go Beyond history only if you share it, as described in section 4.
• If you enter a company code, you agree that the company can see your training progress, quiz results and certificates.
• If you book through a Kimit Ambassador's link or code, Kimit records the referral so the ambassador can be paid. The ambassador sees only a masked reference, never your name or contact details.
• Anyone with a certificate's code or link can check that it is genuine, and sees the name on it, the course and the date.
• Someone you block can't see your profile or follow you, and you stop seeing each other's posts and comments. They aren't told. A post you hide disappears from your own feed only. You can undo either at any time.

7. Service providers

We never sell your personal information. We share it only as far as needed with the providers that run parts of the service for us, with the authorities when the law requires it, or to protect people's safety and our rights. Our providers:

• Supabase: hosting of our database, files and servers.
• Paymob: card payments and refunds.
• Twilio: SMS codes, WhatsApp messages and calls.
• Google Firebase: notifications and app analytics.
• Microsoft: Teams classes and their recordings.
• OVH and Amazon Web Services: video hosting and email.
• Cloudflare and Vercel: delivering and protecting the website.
• AI services: reading payment receipt photos and helping our staff write content.
• Meta: WhatsApp Business messages and measuring our ads.

8. Cookies and analytics on the website

kimitacademy.com uses Google Analytics, Microsoft Clarity and the Meta Pixel to understand visits and measure our ads. When you sign in on the website, your session is kept in a secure cookie that only our servers can read. You can block analytics with your browser's settings or an ad blocker, and the site still works.

9. Members under 18

• Because they are under 18, a parent confirms before a member's first Moment, and before each Mates meeting. We send a code to the parent's WhatsApp.
• Members under 18 can't show their profile on the public website.
• Hosting peer sessions needs a date of birth on the profile showing the host is at least 18 years old.
• The Kimit Kids app, where parents add their children as profiles, has its own Kimit Kids Privacy Policy at kimitacademy.com/kids-privacy-policy.

10. Keeping and deleting your information

• We keep your information while your account is open.
• You can delete your account in the app's settings (Delete my account) or at op.kimitacademy.com/delete-account. We confirm once it's done, usually within 30 days.
• Payment and invoice records have to be kept for accounting, but with your personal details removed.
• You can delete your Go Beyond history on its own from Go Beyond → Privacy; deleting your account deletes it too.
• A Moment you delete is removed from Kimit, but someone may already have copied it outside Kimit.

11. Your rights

You have the right to:

• See and update your information in your profile
• Delete your account and your data (section 10)
• Stop marketing messages
• Ask for a copy of your information; Go Beyond history can also be exported in the app
• Ask us any question about your information at [email protected]

12. Data security

We use appropriate security measures to protect your personal information against unauthorised access, alteration, disclosure or destruction. Card payments run through Paymob, and private files such as dispute evidence are kept in private storage.

13. Changes to this policy

When this policy changes, we update this page and its date.

14. Contact us

If you have any questions about this Privacy Policy, please contact us at: Kimit Academy, [email protected], Cairo, Egypt.